BY-
OF
ARTICLE I
NAME
Section 1. The name of the corporation shall be the
Sooner State Sporting Clays Association, Inc. (hereinafter referred to as
“SSSCA”) and is incorporated pursuant to the Laws of the State of Oklahoma as a
Not for Profit Corporation.
ARTICLE II
PURPOSE
The purpose of the SSSCA shall be as
follows:
Section 1. The promotion and encouragement of organized
sporting clay shooting among residents of the State of Oklahoma; increase among
its members the knowledge of firearms safety; forward the development of those
characteristics of honesty, good fellowship, self-discipline, and team
play. All of these objectives will be promoted
and encouraged through an annual sporting clays tournament. This tournament will also determine state
champions in the various classes as established by the National Sporting Clays
Association (hereinafter referred to as “NSCA”).
ARTICLE
OFFICES
Section 1. The principal office of the SSSCA shall be
located at
ARTICLE IV
OFFICERS
Section 1. The elected officers of the SSSCA shall be
President, Vice-President, Secretary, and Treasurer.
Section 2. The terms of office shall be as follows:
President – one year, Vice-President – one year, Secretary – one year, Treasurer
– one year.
Section 3. All officers will be elected by the Board of
Directors and each officer, when elected, must be a current member of the Board
of Directors. The officers when elected
shall become the Executive Committee.
ARTICLE V
DUTIES OF ELECTED OFFICERS
Section 1. President:
The President shall preside at all meetings of the Board of Directors,
special and general membership meetings of the SSSCA, and shall be empowered to
execute all contracts and legal instruments, and shall have general charge and
supervision of all the affairs of the SSSCA and shall be an Ex officio member
of all standing committees. If the
President is unable to preside, the Vice-President shall preside in his place and if both
the President and the Vice-President are unable to preside, the Secretary shall
preside over any said meeting.
The President will appoint a Nominating
Committee to nominate candidates for the Directors seats to be filled at the
next annual State Meeting of the SSSCA.
In addition to the nominated candidates, any member, attending the
annual meeting, may submit a candidate for a Directors seat. The President may also appoint any number of
committees who shall report and make recommendations to the Executive
Committee.
Section 2. Vice-President: The Vice-President shall have the
responsibility for the general promotion of clay shooting. He or she shall aid any new group in the
organization of any clay shooting club under the auspices of the SSSCA and the
NSCA.
Section 3. Secretary:
The Secretary shall keep all minutes of SSSCA meetings. He or she shall issue all notices, submit
proposed shoot dates to the NSCA, and shall perform such other duties as the
President or Board of Directors may require.
Section 4. Treasurer:
The Treasurer shall collect all dues and shall be the custodian of all
monies, trophies, securities and vouchers of the SSSCA and shall preserve the
receipts or invoices for all monies paid out.
He or she is authorized to receive all funds due the SSSCA and to deposit
such funds in any bank or banks in the name of the SSSCA as may be designated
by the Treasurer. Any funds received by
the Treasurer shall be deposited within 3 banking days of receipt and a
detailed receipt of the source of the funds shall be transmitted to the
Secretary within 7 days of receipt of funds.
Section 5. A detailed annual report of all monies
received and/or distributed shall be made by the Treasurer at the Annual State
Meeting.
ARTICLE VI
BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of one
representative from each member club in good standing, any appointees that are
currently serving as National Delegate or on the Advisory Council of the NSCA
and 7 at-large members. At-large Board
of Directors shall serve for 2 years
A. The Board of Directors shall approve an annual budget each year
and approve the annual financial report to be submitted to the annual general
membership meeting;
B. The Board of Directors will hold a Board Meeting at the annual meeting
after the election of the new Directors by the general membership. At this time, the Board of Directors will
elect their officers for the coming year.
Board Meetings will be held at least quarterly for the balance of the
year and officers meetings will be held as needed or as called by the
President;
C. The annual fiscal year end will be December 31;
D. Each member of the Board of Directors shall be entitled to one
vote at all meetings of the Board, the Annual State Meeting and any special
meetings.
E. The Board of Directors shall have general oversight of the
affairs of the SSSCA and may properly assume such other duties as are not
specially assigned to or performed by the officers or various committees;
F. The Board of Directors shall have general oversight of all
matters covered in these By-Laws, including special meetings and any and all
other business that is reasonably presumed to fall within the powers or duties
of the Board; and
G. A vacancy occurring on the Board of Directors due to a previously
elected member-at-large becoming a mandatory Director, pursuant to Article VI
Section 1, may be filled by the affirmative vote of a majority of the Board of
Directors. A Director elected to fill such a vacancy shall be elected for the
unexpired term of his predecessor in office.
Any Directorship to be filled because of any other reason may be filled
by election by the Board of Directors for a term of office continuing only
until the next annual election of the Board of Directors by the membership-at-large.
Section 2. The Board of Directors at any time may, by
affirmative vote of a majority of the members of the Board then in office,
remove any officer elected or appointed by the Board of Directors for cause or
without cause.
Section 3. Any non-mandatory Director may be removed, for
cause or without cause, by a majority vote of the members entitled to vote for
the election of such Director at any annual or special meeting. Upon such removal of a Director, the members
(and not the remaining Directors) shall elect a Director to replace such
removed Director at the same meeting at which such removal took place.
ARTICLE
CLUB MEMBERSHIP
A. Membership:
Section 1. Any gun club in the State of
Section 2. Upon application, payment of the prescribed
dues, and subsequent vote by the Board of Directors, any club within the State
of
B. Responsibilities:
Section 1. It is the responsibility of any member club
holding a registered shoot to see that no registered shooter participates
before showing his or her NSCA card.
Section 2. It shall be the host club’s responsibility to
forward all money due the SSSCA to the Treasurer within fifteen days following
completion of the Shoot.
Section 3. The President of the SSSCA shall have the
authority to impose a fine of not less than $25.00 or more than $100.00 on a
member club in violation of the By-Laws.
ARTICLE VIII
INDIVIDUAL MEMBERSHIP
Section 1. Any resident of the State of
Section 2. Any member in good standing shall have the
privilege of discussing or speaking on any subject at the annual meeting of the
SSSCA or any regularly scheduled Board Meeting and is entitled to one vote on
the election of Board of Directors at the Annual State Meeting. All discussion shall be limited to items on
the agenda. Any items a member would
like to be discussed at any meeting shall be submitted, in writing, to the
Executive Committee at least 30 days prior to the meeting. The Executive Committee shall determine the
feasibility of adding the item to the agenda of the meeting.
Section 3. Membership Appreciation will be decided on a yearly bases as determined by the Executive Committee.
Determining what type of appreciation and when.
ARTICLE IX
ANNUAL CLUB DUES
Club Affiliation Dues:
Section 1. Club affiliation dues with the SSSCA shall be
$25.00 annually. The annual dues are
payable in advance and only those clubs which have paid their annual dues shall
be considered in good standing. Payment
of annual dues shall be made to the Treasurer and are due and payable by
December 31. Dues not paid by December 31 of each year shall be considered late
and a $5.00 late charge will be added.
ARTICLE X
FEES
Section 1. Each registered shooter at an SSSCA Tournament
shall be charged a State fee of $2.00 per 100 targets. The aforementioned fee is in addition to any
applicable NSCA fees charged and may be adjusted by the Board of Directors.
ARTICLE XI
ANNUAL STATE TOURNAMENT
Section 1. The Annual State Tournament will pursuant to
NSCA Rules, be awarded pursuant to a bid process. Any club interested in holding the Annual
State Shoot shall submit a bid containing the details of its proposal for the Annual
State Tournament. The bids will be
available for members to review and cast votes for the club of their
choosing. Any member club in good
standing in the State of
Section 2. Club must have held six NSCA registered
sporting clay tournaments in the previous year and be in good standing with
NSCA and SSSCA rules, by-laws and guidelines to be eligible for submitting a
bid for the annual SSSCA State Tournament.
ARTICLE XII
TOURNAMENT RULES
Section 1. The latest revised rules of the NSCA shall
govern all tournaments sanctioned by the SSSCA.
ARTICLE XIII
TOURNAMENT SCHEDULING
Section 1. Shoot dates will be selected and awarded at a
meeting designated by the President, or through such
other procedures as the Board of Directors may decide.
Section 2. Feature shoots will have first priority on
selection of dates for the coming year.
(“Feature Shoots” are defined as shoots that have been or are to be
scheduled on an annual basis.) After all
Feature Shoot dates have been selected, the remaining open dates can be used
for regular classification shoots. Shoot dates may conflict provided the clubs
with the conflicting dates agree. The
Annual State Tournament provided for in Article XI shall not be considered as the
club’s Feature Shoot.
Section 3. If a club chooses a shoot date and then
cancels that shoot, notification to the SSSCA and the NSCA is required. It is the sole responsibility of the host
club to notify shooters that the tournament has been canceled. Any vacant shoot dates shall be reallocated
by the Executive Committee Meeting vie email or phone. The president will
notify the club that picked up the shoot and follow through with proper paper
work.
ARTICLE XIV
ANNUAL
Section 1. The Annual State Meeting of the SSSCA shall be
held as close as possible to the conclusion of the fiscal year. Notice of said Annual State Meeting shall be
printed in the flyer for the member appreciation day and posted on the SSSCA
web site, along with the list of nominees for the positions on the Board of
Directors to be elected by the general membership at the annual meeting. Notice of Board Meetings shall be posted on
the SSSCA web site.
Section 2. Special meetings of the SSSCA may be called at
any time by the President or upon written request to the President by any two
elected officers or by any three member clubs in good standing. Notice of any special meeting and the purpose
thereof shall be sent out by the President or Secretary of the SSSCA to each
individual member in good standing at the member’s last known post office
address at least fifteen days prior to the date fixed for such meeting. If mailed, such notice shall be considered to
be delivered when deposited in the United States Postal Service, addressed to
the member at his/her last known address, with the correct amount of first
class postage on it. No business shall
be transacted at such meeting except as specified in the notice and comments shall
be limited to the topics specified in the notice.
ARTICLE XV
QUORUM
Section 1. A quorum for the transaction of all business
at any regular, special, or Annual State Meeting shall constitute a majority of
those present.
Article XVI
AMENDMENTS TO THE BY-
The By-Laws may be amended as follows:
Section 1. The proposed amendment(s) shall be submitted
to the Secretary of the SSSCA at least thirty days prior to the Annual State
Meeting or special meeting. The
Secretary of the SSSCA shall then notify each member of the Board of Directors
at least fifteen days prior to the Annual State Meeting or special meeting
stating exactly what amendment(s) to the By-Laws is contemplated. The proposed amendment(s) will be posted on
the SSSCA web site and presented to the membership at the Annual State Meeting
or special meeting and majority vote will govern the decision to pass or defeat
the proposed amendment(s).
Article XVII
ORDER OF BUSINESS
Section 1. The order of business at all meetings shall be
as follows:
A. Call
the meeting to order;
B. Reading of Minutes (at the Annual State Meeting reading of the
previous annual meeting shall be read);
C. Financial
Report;
D. Reports
of Officers;
E. Reports
of Committees;
F. Unfinished
business;
G. New
business; and
H. Adjournment.
ADOPTED as of this
16th day of December, 2006, by a majority vote
of members attending the Annual Meeting.
The above by-laws were Approved
Pamela
Kay Mach Matt Treece
President Secretary