BY-
OF
ARTICLE
I
NAME
Section 1. The name of the corporation shall be
the Sooner State Sporting Clays Association, Inc. (hereinafter referred to as
“SSSCA”) and is incorporated pursuant to the Laws of the State of Oklahoma as a
Not for Profit Corporation.
ARTICLE
II
PURPOSE
The purpose of the SSSCA shall be as
follows:
Section 1. The promotion and encouragement of
organized sporting clay shooting among residents of the State of Oklahoma;
increase among its members the knowledge of firearms safety; forward the
development of those characteristics of honesty, good fellowship,
self-discipline, and team play. All of
these objectives will be promoted and encouraged through an annual sporting
clays tournament. This tournament will
also determine state champions in the various classes as established by the
National Sporting Clays Association (hereinafter referred to as “NSCA”).
ARTICLE
OFFICES
Section 1. The principal office of the SSSCA shall
be located at
ARTICLE
IV
OFFICERS
Section 1. The elected officers of the SSSCA shall
be President, Vice-President, Secretary, and Treasurer.
Section 2. The terms of office shall be as
follows: President – one year, Vice-President – one year, Secretary – one year,
Treasurer – one year.
Section 3. All officers will be elected by the
Board of Directors and each officer, when elected, must be a current member of
the Board of Directors. The officers
when elected shall become the Executive Committee.
ARTICLE
V
DUTIES
OF ELECTED OFFICERS
Section 1. President: The President shall preside at all meetings
of the Board of Directors, special and general membership meetings of the
SSSCA, and shall be empowered to execute all contracts and legal instruments,
and shall have general charge and supervision of all the affairs of the SSSCA
and shall be an Ex officio member of all standing committees. If the President is unable to preside, the
Vice-President shall preside in his
place and if both the President and the Vice-President are unable to preside,
the Secretary shall preside over any said meeting.
The President will appoint a
Nominating Committee to nominate candidates for the Directors seats to be
filled at the next annual State Meeting of the SSSCA. In addition to the nominated candidates, any
member, attending the annual meeting, may submit a candidate for a Directors
seat. The President may also appoint any
number of committees who shall report and make recommendations to the Executive
Committee.
Section 2. Vice-President: The Vice-President shall have the
responsibility for the general promotion of clay shooting. He or she shall aid any new group in the
organization of any clay shooting club under the auspices of the SSSCA and the
NSCA.
Section 3. Secretary: The Secretary shall keep all minutes of SSSCA
meetings. He or she shall issue all
notices, submit proposed shoot dates to the NSCA, and shall perform such other
duties as the President or Board of Directors may require.
Section 4. Treasurer: The Treasurer shall collect all dues and
shall be the custodian of all monies, trophies, securities and vouchers of the
SSSCA and shall preserve the receipts or invoices for all monies paid out. He or she is authorized to receive all funds
due the SSSCA and to deposit such funds in any bank or banks in the name of the
SSSCA as may be designated by the Treasurer.
Any funds received by the Treasurer shall be deposited within 3 banking
days of receipt and a detailed receipt of the source of the funds shall be
transmitted to the Secretary within 7 days of receipt of funds.
Section 5. A detailed annual report of all monies
received and/or distributed shall be made by the Treasurer at the Annual State
Meeting.
ARTICLE
VI
BOARD
OF DIRECTORS
Section 1. The Board of Directors shall consist of
one representative from each member club in good standing, any appointees that
are currently serving as National Delegate or on the Advisory Council of the
NSCA and 7 at-large members. At-large
Board of Directors shall serve for 2 years
A. The Board of
Directors shall approve an annual budget each year and approve the annual
financial report to be submitted to the annual general membership meeting;
B. The Board of
Directors will hold a Board Meeting at the annual meeting after the election of
the new Directors by the general membership.
At this time, the Board of Directors will elect their officers for the
coming year. Board Meetings will be held
at least quarterly for the balance of the year and officers meetings will be
held as needed or as called by the President;
C. The annual fiscal
year end will be December 31;
D. Each member of
the Board of Directors shall be entitled to one vote at all meetings of the
Board, the Annual State Meeting and any special meetings.
E. The Board of
Directors shall have general oversight of the affairs of the SSSCA and may
properly assume such other duties as are not specially assigned to or performed
by the officers or various committees;
F. The Board of
Directors shall have general oversight of all matters covered in these By-Laws,
including special meetings and any and all other business that is reasonably
presumed to fall within the powers or duties of the Board; and
G. A vacancy
occurring on the Board of Directors due to a previously elected member-at-large
becoming a mandatory Director, pursuant to Article VI Section 1, may be filled
by the affirmative vote of a majority of the Board of Directors. A Director
elected to fill such a vacancy shall be elected for the unexpired term of his
predecessor in office. Any Directorship
to be filled because of any other reason may be filled by election by the Board
of Directors for a term of office continuing only until the next annual
election of the Board of Directors by the membership-at-large.
Section 2. The Board of Directors at any time may, by affirmative vote
of a majority of the members of the Board then in office, remove any officer
elected or appointed by the Board of Directors for cause or without cause.
Section 3. Any non-mandatory Director may be removed, for cause or
without cause, by a majority vote of the members entitled to vote for the
election of such Director at any annual or special meeting. Upon such removal of a Director, the members
(and not the remaining Directors) shall elect a Director to replace such
removed Director at the same meeting at which such removal took place.
ARTICLE
CLUB
MEMBERSHIP
A. Membership:
Section 1. Any gun club in the State of
Section 2. Upon application, payment of the
prescribed dues, and subsequent vote by the Board of Directors, any club within
the State of
B. Responsibilities:
Section 1. It is the responsibility of any member
club holding a registered shoot to see that no registered shooter participates
before showing his or her NSCA card.
Section 2. It shall be the host club’s
responsibility to forward all money due the SSSCA to the Treasurer within
fifteen days following completion of the Shoot.
Section 3. The President of the SSSCA shall have
the authority to impose a fine of not less than $25.00 or more than $100.00 on
a member club in violation of the By-Laws.
ARTICLE
VIII
INDIVIDUAL
MEMBERSHIP
Section 1. Any resident of the State of
Section 2. Any member in good standing shall have
the privilege of discussing or speaking on any subject at the annual meeting of
the SSSCA or any regularly scheduled Board Meeting and is entitled to one vote
on the election of Board of Directors at the Annual State Meeting. All discussion shall be limited to items on
the agenda. Any items a member would
like to be discussed at any meeting shall be submitted, in writing, to the
Executive Committee at least 30 days prior to the meeting. The Executive Committee shall determine the
feasibility of adding the item to the agenda of the meeting.
Section
3. Membership Appreciation will be
decided on a yearly bases as determined by the Executive Committee. Determining
what type of appreciation and when.
ARTICLE
IX
ANNUAL
CLUB DUES
Club
Affiliation Dues:
Section 1. Club affiliation dues with the SSSCA
shall be $25.00 annually. The annual
dues are payable in advance and only those clubs which have paid their annual
dues shall be considered in good standing.
Payment of annual dues shall be made to the Treasurer and are due and
payable by December 31. Dues not paid by December 31 of each year shall be
considered late and a $5.00 late charge will be added.
ARTICLE
X
FEES
Section 1. Each registered shooter at an SSSCA
Tournament shall be charged a State fee of $2.00 per 100 targets. The aforementioned fee is in addition to any
applicable NSCA fees charged and may be adjusted by the Board of Directors.
ARTICLE
XI
ANNUAL
STATE TOURNAMENT
Section 1. The Annual State Tournament will
pursuant to NSCA Rules, be awarded pursuant to a bid process. Any club interested in holding the Annual
State Shoot shall submit a bid containing the details of its proposal for the
Annual State Tournament. The bids will
be available for members to review and cast votes for the club of their choosing. Any member club in good standing in the State
of
Section 2. Club must have held six NSCA registered sporting clay tournaments
in the previous year and be in good standing with NSCA and SSSCA rules, by-laws
and guidelines to be eligible for submitting a bid for the annual SSSCA State
Tournament.
ARTICLE
XII
TOURNAMENT
RULES
Section 1. The latest revised rules of the NSCA
shall govern all tournaments sanctioned by the SSSCA.
ARTICLE
XIII
TOURNAMENT
SCHEDULING
Section 1. Shoot dates will be selected and
awarded at a meeting designated by the President, or through such other
procedures as the Board of Directors may decide.
Section 2. Feature shoots will have first priority
on selection of dates for the coming year. (“Feature Shoots” are defined as shoots that
have been or are to be scheduled on an annual basis.) After all Feature Shoot dates have been
selected, the remaining open dates can be used for regular classification
shoots. Shoot dates may conflict provided the clubs with the conflicting dates
agree. The Annual State Tournament
provided for in Article XI shall not be considered as the club’s Feature Shoot.
Section 3. If a club chooses a shoot date and then
cancels that shoot, notification to the SSSCA and the NSCA is required. It is the sole responsibility of the host
club to notify shooters that the tournament has been canceled. Any vacant shoot dates shall be reallocated
by the Executive Committee Meeting vie email or phone. The president will
notify the club that picked up the shoot and follow through with proper paper
work.
ARTICLE
XIV
ANNUAL
Section 1. The Annual State Meeting of the SSSCA
shall be held as close as possible to the conclusion of the fiscal year. Notice of said Annual State Meeting shall be
printed in the flyer for the member appreciation day and posted on the SSSCA
web site, along with the list of nominees for the positions on the Board of
Directors to be elected by the general membership at the annual meeting. Notice of Board Meetings shall be posted on
the SSSCA web site.
Section 2. Special meetings of the SSSCA may be
called at any time by the President or upon written request to the President by
any two elected officers or by any three member clubs in good standing. Notice of any special meeting and the purpose
thereof shall be sent out by the President or Secretary of the SSSCA to each
individual member in good standing at the member’s last known post office
address at least fifteen days prior to the date fixed for such meeting. If mailed, such notice shall be considered to
be delivered when deposited in the United States Postal Service, addressed to
the member at his/her last known address, with the correct amount of first
class postage on it. No business shall
be transacted at such meeting except as specified in the notice and comments
shall be limited to the topics specified in the notice.
ARTICLE
XV
QUORUM
Section 1. A quorum for the transaction of all
business at any regular, special, or Annual State Meeting shall constitute a
majority of those present.
Article
XVI
AMENDMENTS
TO THE BY-
The By-Laws may be amended as
follows:
Section 1. The proposed amendment(s) shall be
submitted to the Secretary of the SSSCA at least thirty days prior to the
Annual State Meeting or special meeting.
The Secretary of the SSSCA shall then notify each member of the Board of
Directors at least fifteen days prior to the Annual State Meeting or special
meeting stating exactly what amendment(s) to the By-Laws is contemplated. The proposed amendment(s) will be posted on
the SSSCA web site and presented to the membership at the Annual State Meeting
or special meeting and majority vote will govern the decision to pass or defeat
the proposed amendment(s).
Article
XVII
ORDER
OF BUSINESS
Section 1. The order of business at all meetings
shall be as follows:
A. Call
the meeting to order;
B. Reading of
Minutes (at the Annual State Meeting reading of the previous annual meeting
shall be read);
C. Financial
Report;
D. Reports of Officers;
E. Reports of Committees;
F. Unfinished business;
G. New business; and
H. Adjournment.
Adopted as of the 13th day of December
2008, by majority vote of members attending the Annual Meeting.
Pamela K. Mach 12/13/08 Mary
Stambaugh 12/13/08
Pamela Kay Mach Mary Stambaugh
President Secretary